Product Updates

We're excited to announce a significant upgrade to our User section, transitioning from Ember to React. This migration brings substantial improvements to enhance your experience:

Boosted Performance: Enjoy faster load times and smoother interactions within the user section.

Improved Reliability: React's robust framework ensures a more stable and dependable user interface.

Modern Interface: Experience a refreshed, more intuitive design that aligns with current web standards.

This update follows our ongoing efforts to modernize our platform, similar to recent improvements in the Vehicle Carsharing Tab and the Vehicles Essentials & Details sections.
The React migration will provide a more responsive and efficient interface, significantly enhancing your overall user experience.

Key Updates:

• Simplified User Creation: The "New Password" label has been changed to just "Password" for clarity when creating new users.

• Improved Password Management: A new "Reset Password" button and popup screen have been added, featuring a 'Generate password' option for quick, secure password creation.

• Enhanced Filtering: Filters are now incorporated directly into the table, making them more accessible and easier to use compared to the previous top-right location.

• New Tab Structure: The user list now features three tabs: Active, Inactive, and the new Invited tab.

• Invited Users Tracking: The new Invited tab allows you to track invited users, providing information such as Invitation Status, who invited them, and the invitation date.

• Improved Invite Process: The Invite action now opens a sleek popup instead of a side page, streamlining the invitation process.

Accessing the New User Section: You can experience these improvements by navigating to Platform -> Users.
Upon arrival, you'll see a button that allows you to switch to the new React-powered version. This gives the flexibility to explore the new interface at your own pace.

We're committed to continuously improving our platform to meet your needs. This update is a step towards a more seamless and efficient user management experience.
We encourage you to try the new React-powered User section and welcome your feedback.

We've implemented a significant update to our platform: the Reallocation React Redesign. This change marks an important step in our migration to React, bringing notable improvements to your car-sharing experience.

What's new? The reallocation feature has been redesigned using React, a modern web technology.

Here's what this means for you:

1. Improved performance: Enjoy faster loading times and smoother interactions when managing your shared rides, helping you save valuable time.
2. Modern technology adoption: By upgrading to React, we're ensuring our platform remains current with the latest web development standards, providing a more stable and future-ready service.
3. Enhanced UI/UX: Benefit from a more intuitive and visually refined interface, making it easier to reallocate vehicles and adjust your sharing schedule.

Accessing the improvements: You can experience these enhancements by logging into your account and navigating to Car Sharing -> Reallocation.
We've also added a convenient button that allows you to switch between the old and new versions of the page, giving you flexibility as you adjust to the changes.

Notable improvements:

1. Reallocation settings are now available directly from the Reallocation page, eliminating the need to navigate to general settings.
2. The reason is now shortened for better readability. You can hover over it to read the full reason.
3. Reallocated status has been simplified to "yes" or "no". Hover over it to see the date.

These changes are designed to make your reallocation process more streamlined and user-friendly.

We're dedicated to continually refining your car-sharing experience. As always, we appreciate your feedback and are available to address any questions you may have.

We've streamlined the default date range for your booking list, dramatically improving load times and overall system responsiveness.

What's New:
• Default range now set to 7 days (previously 5 years)
• Lightning-fast loading of your most relevant bookings

Benefits for You:
• Instant Access: See your upcoming week's bookings in a snap
• Reduced Wait Times: No more lengthy loading screens
• Improved Efficiency: Focus on imminent bookings without clutter
• Enhanced User Experience: Smoother navigation and quicker decision-making

Don't worry – you can still access your full booking history! Simply adjust the date range as needed for a broader view.

This update is live now, so you'll immediately notice the speed boost when you next check your bookings.

We're committed to continually improving your car-sharing experience, and we hope this change helps you manage your schedule even more effectively.

Happy sharing!

We've updated our Notes feature to enhance your productivity and information management.

What's New? You can now add web links directly to your notes across all pages that are using notes.

Why This Matters:

1. Quick Information Access: Connect to relevant online resources without leaving your notes.
2. Added Context: Enrich your notes with supporting web content for better understanding.
3. Efficiency: Reduce time spent switching between applications or searching for resources.

How It Works: Simply paste or type a URL into your note, and it automatically becomes a clickable link. It's easy to use.

Benefits:
• Streamlined Workflow: Keep information and references in one place.
• Improved Collaboration: Easily share links with team members.
• Better Organization: Create connections between your notes and online resources.

We believe this update will help improve your note-taking experience and workflow efficiency. Give it a try and see how it works for you.

Enjoy!

What's Changed:
When setting up Task Rule reminders, you'll now see a more informative error message if you set the first reminder to "None" and choose a repeat reminder option.

How This Helps You:
• Quicker Problem-Solving: Instantly understand what needs correction
• Less Guesswork: Clear guidance on proper reminder setup
• Smoother Workflow: Avoid confusion and save time during Task Rule creation

To See This in Action:

1. Access the Task Rule page
2. Start creating a new Task Rule
3. Set the first notification reminder to "None"
4. Choose any repeat reminder option
5. Attempt to save – you'll receive a precise error message

This tweak aims to make your fleet management just a bit easier every day. We're always working on these small touches to improve your experience.

Questions? Our support team is here to help.

Exciting Update: Booking List Redesign

We're thrilled to announce a significant improvement to our Booking List feature. We've completely redesigned and restructured the Booking List, transitioning from Ember to React. This update brings a clearer, more user-friendly interface that will enhance your experience managing bookings.
Key benefits of this update include:

• Improved clarity: The new design makes it easier to view and understand booking information at a glance.
• Enhanced user-friendliness: Navigation and interaction with the Booking List are now more intuitive.
• Faster performance: React's robust framework enables quicker load times and smoother interactions.
• Better maintainability: This update allows us to implement future improvements more efficiently.

To ensure a smooth transition, we've set this new React-based Booking List as opt-in. If you'd like to take advantage of this improved interface, simply contact our support team, and we'll be happy to enable it for your account.

We're confident that this update will streamline your booking management process, saving you time and enhancing your overall workflow efficiency. As always, we value your feedback and are here to assist you with any questions or concerns.

Experience the future of booking management – upgrade to our React-powered Booking List today!

Enhanced Vehicle Invoice Management with Automated Cost Classification

Why: To streamline invoice processing and improve the accuracy of Total Cost of Ownership (TCO) analysis by automatically detecting and classifying cost groups and types for vehicle invoices.

We're excited to announce a significant enhancement to our Vehicle Invoices feature, designed to save time and improve data accuracy for fleet managers.

Key Features:

1. Automated Cost Group Detection:
   • Our OCR processing now automatically detects and classifies cost groups for imported invoices.
   • This eliminates the need for manual selection of cost groups and types, which were previously required fields.
2. Intelligent Cost Type Classification:
   • The system now automatically determines the appropriate cost type based on the invoice content.
   • This feature works seamlessly with our existing invoice-scanning capabilities.
3. Enhanced OCR Capabilities:
   • Building on our previous OCR improvements, the system now recognizes more invoice details, including cost-related information.
4. Seamless Integration with TCO Analysis:
   • This update lays the groundwork for more accurate and efficient Total Cost of Ownership (TCO) analysis.

Why This Matters:

• Time Savings: Eliminates manual data entry for cost classification, significantly reducing processing time for each invoice.
• Improved Accuracy: Reduces human error in cost classification, ensuring more reliable financial data.
• Enhanced Efficiency: Streamlines the entire invoice management process, from upload to classification.
• Better Financial Insights: Contributes to more accurate TCO analysis, enabling better fleet management decisions.

How It Works:

1. Upload or scan your vehicle invoices as usual.
2. Our enhanced OCR system will automatically detect and populate the cost group and type fields.
3. Review the automated classifications and make any necessary adjustments before saving.

Availability:

This feature is now active for all users with the Vehicle Invoices feature enabled. If you don't see this option, please contact our support team or visit our app store to activate the Vehicle Invoices feature.

We're confident this update will bring substantial improvements to your invoice management workflow and financial analysis capabilities. As always, we welcome your feedback and are here to assist you in making the most of these new features.

New AI-Powered Support Chat: Faster, Smarter Assistance

We're excited to announce the launch of our new AI-enhanced support system, designed to provide you with quicker and more efficient assistance. This update builds upon our previous Intercom chat feature, taking our support capabilities to the next level.

Key Features and Benefits:

1. AI-Powered Chatbot: Located in the bottom right-hand corner of the fleetster tool, our new chatbot is your first point of contact for support queries.
2. Instant Responses: Get immediate answers to common questions and issues, saving you valuable time.
3. 24/7 Availability: Access support information anytime, day or night, without waiting for business hours.
4. Seamless Human Handoff: If the chatbot can't resolve your issue, it will automatically forward your query to our expert support team, ensuring you always get the help you need.
5. No Setup Required: This feature is immediately available to all companies using fleetster, with no additional configuration needed.
6. Enhanced Efficiency: By handling routine queries, the AI chatbot allows our human support team to focus on more complex issues, improving overall response times.

Our commitment to providing excellent support remains unchanged. The AI chatbot is an additional tool to enhance your experience, not replace our dedicated support team. Rest assured, our experts are always ready to assist you with more complex queries or issues that require a personal touch.

Try out the new AI-powered support chat today and experience faster, more efficient problem-solving for your fleetster-related questions!

Enhanced Driver Log Exports with Booking ID

For: Fleet Managers

Why: To improve tracking and accounting processes by incorporating crucial booking information into driver log exports.

We're excited to announce a useful enhancement to our Driver Log export, designed to streamline your fleet management and accounting processes.

Key Features:

1. Booking ID Integration:
   • The unique booking ID is now included in driver log exports.
   • Easily track who is responsible for each trip with this identifier.

Why This Matters:

• Improved Accountability: Quickly identify the driver responsible for each trip using the booking ID.
• Streamlined Accounting: Your accounting team can now prepare monthly invoices more efficiently with readily available driver information in the driver logs.

This update aims to significantly enhance your ability to manage fleet operations, track costs, and streamline accounting processes. By incorporating the booking ID into driver log exports, we're providing you with more comprehensive and actionable data. The new fields will be available in your exports by default.

We're confident this update will bring substantial improvements to your workflow. As always, we welcome your feedback and are here to assist you in making the most of these new capabilities.

Editable Vehicle Driver History

Why: To provide greater flexibility and accuracy in managing vehicle usage records.

We're excited to announce a new feature that allows you to edit a vehicle's driver history directly within the platform.

Key Features:

1. Editable Driver History:
   • Fleet managers can now modify the driver history for each vehicle.
   • This feature allows for corrections or updates to historical driver assignments.

1. No Additional Setup Required:
   • This functionality is automatically available to managers with appropriate permissions.
   • No need to activate any special features or adjust settings.

Why This Matters:

• Improved Accuracy: Easily correct any discrepancies in driver assignments, ensuring your records are always up-to-date.
• Enhanced Flexibility: Adapt to changes in your fleet management process by updating historical data as needed.
• Better Reporting: More accurate driver history leads to improved insights in reports and analytics.

This update aims to provide you with more control over your vehicle data, enabling better decision-making and more accurate record-keeping. We're confident this enhancement will streamline your fleet management processes and improve overall data integrity.

Google Pay Integration for Seamless Payments

Why: To provide an additional convenient payment option for users, enhancing the booking experience.

We're excited to announce the integration of Google Pay as a new payment method for our platform.

Key Features:

1. Google Pay Support:
   • Users can now pay for their bookings using Google Pay.
   • This feature is available for companies requiring payment services, making the booking process even more convenient.
2. Availability:
   • Google Pay is accessible when credit card payments are enabled for your company.
   • This option is available to companies with the Private Billing feature with Stripe configuration.

Why This Matters:

• Enhanced User Experience: Offers a familiar and widely-used payment method, streamlining the booking process.
• Increased Flexibility: Provides users with more payment options, catering to diverse preferences.
• Seamless Integration: Works alongside existing payment methods like SEPA and credit cards, ensuring a comprehensive payment system.

How to Access:

• This feature is automatically available for companies with the Stripe feature activated and credit card payments enabled.
• If you don't see this option and would like to enable it, please contact our support team for configuration assistance.

Improvement Fleet Management

We're excited to announce a new feature that simplifies the process of replacing vehicles in your fleet. This update enhances our existing procurement functionality, making it easier to manage your fleet's lifecycle.

Why This Matters:

• Efficiency: Streamline the process of replacing old vehicles with new ones.
• Improved Fleet Management: Easily keep your active fleet up-to-date.
• Reduced Manual Steps: Automate part of the deactivation process for replaced vehicles.

Key Features:

1. Integrated Deactivation Option:
   • When creating a replacement vehicle from a procurement order, a popup will be displayed.
   • This popup will offer the option to deactivate the old vehicle being replaced.
2. User-Friendly Process:
   • The deactivation option is presented at the time of saving a procurement order, making it a seamless part of the replacement process.
3. Default Behavior:
   • This feature is automatically available as part of the procurements feature.
   • No additional settings activation is required to use this functionality.
4. Flexible Management:
   • Fleet managers can choose whether to deactivate the old vehicle immediately or keep it active for a transition period.
5. Seamless Integration with Existing Features:
   • This new feature complements our existing vehicle management options, including deactivation, archiving, and deletion.

How to Use:

1. Create a new procurement order for a replacement vehicle.
2. Fill in the necessary details for the new vehicle.
3. When saving the procurement order, a popup will appear offering the option to deactivate the old vehicle.
4. Choose whether to deactivate the old vehicle or keep it active.
5. Complete the procurement process for the new vehicle.

This update is designed to make the vehicle replacement process more efficient and less prone to oversight. By offering the deactivation option directly within the procurement workflow, we're helping fleet managers maintain an accurate and up-to-date fleet inventory with minimal extra effort.

Start using this feature today to streamline your vehicle replacement process and keep your fleet management system current and accurate!

Improvement Fleet Management Reporting

We're excited to announce a powerful new tool for fleet managers: the TCO (Total Cost of Ownership) Export. This feature provides a detailed breakdown of your vehicle costs, enabling more informed decision-making and better financial planning.

Why This Matters:

• Accurate Cost Analysis: Get a complete picture of your fleet's total cost of ownership, including all vehicle-related expenses.
• Data-Driven Decisions: Use precise financial data to optimize your fleet composition and operations.
• Simplified Reporting: Easily generate comprehensive reports for stakeholders and financial planning.

Key Features:

1. Comprehensive Cost Calculation:
   • Includes all vehicle costs from uploaded invoices.
   • Automatically factor in depreciation for owned or credit-purchased vehicles.
2. Detailed Categorization:
   • Cost categories are derived directly from invoice categories, ensuring accurate classification.
   • Financing costs, including depreciation, are clearly separated for better analysis.
3. Flexible Export Options:
   • Available as a CSV export for easy data manipulation and integration with other tools.
   • Can be generated through the Reports feature in the app store.
4. Easy Access:
   • Activate the Reports feature directly through the app store.
   • Alternatively, request feature activation through our support team for seamless integration.

How to Get Started:

1. Ensure all relevant vehicle invoices are uploaded to the system.
2. Activate the Reports feature in the app store or contact support for activation.
3. Navigate to the Reports section and select the TCO Export option.
4. Generate your comprehensive TCO report with just a few clicks!

This new TCO Export feature builds upon our existing cost reporting capabilities, providing an even more detailed and actionable overview of your fleet's financial performance. By combining invoice data, depreciation calculations, and clear categorization, you'll have all the information needed to make strategic decisions about your fleet's composition and management.

Start leveraging this powerful tool today to gain deeper insights into your fleet's total cost of ownership and drive your business forward with data-backed decisions!

Enhanced Vehicle Data Management for Logistics Companies

We're excited to announce a comprehensive update to our vehicle data management system, specifically tailored for logistics companies. This update introduces a range of new fields across various sections, providing more detailed and precise vehicle information management.

Why This Matters:

• Improved Accuracy: Capture more specific details about your vehicles, from consumption data to precise measurements.
• Enhanced Logistics Planning: Better data leads to more efficient route planning and load management.
• Streamlined Tax Reporting: New fields for purchase prices and non-cash benefits simplify financial tracking and reporting.

Key Updates:

1. General Tab Enhancements:
   • New Sub-Category field in the Consumption Card for better vehicle classification.
   • Expanded Accounting Card with fields for Non-Cash-Benefit, Purchase Price (net/gross), and Special Equipment (net/gross).
2. Detailed Vehicle Information:
   • New Emission Class field in the Consumption Card, supporting environmental compliance reporting.
   • Extended Measures Card with precise vehicle dimensions, including length, width (with and without mirrors), and height.
3. User-Specific Data:
   • New Tax & Resources Card, featuring fields for List Price, Special Equipment, Car Allowance, Driver Payment, and more.
4. Vehicle-Type Specific Updates:
   • For Cars: New trunk measurement fields including volume, width, height, and depth.
   • For Trucks: Introduction of a Body Card with manufacturer, type, and model information.
   • For Trucks and Trailers: We Added Toll Weight Class and detailed interior/exterior measurement fields.

This update aims to provide logistics companies with a more comprehensive and detailed view of their vehicle fleet, enabling better decision-making, more accurate financial reporting, and improved operational efficiency. Start leveraging these new fields today to enhance your fleet management processes!