Billing module for Public CarSharing
Manage invoices, accounting and payments with the fleetster software.
Accounting in CarSharing companies
For companies that offer a Public CarSharing System, billing is a major problem, as they have to settle small amounts of money very irregularly with many customers. This complex process not only requires a lot of time and resources, but also represents a high risk - manually, such a process is quickly prone to errors. That is why fleetster has developed the new billing tool. It automates the entire billing process for fleetster's CarSharing partners.
Managing invoices and billing many small amounts is a major challenge for all companies offering Public CarSharing. fleetster now offers a billing function that automates this process while giving providers full flexibility.
Manage billings with fleetster software
Generate invoices automatically
Generate invoices and pass them on to accounting.
User accounting
Bill users directly through the system or manually by invoice through accounting.
Send invoices by Mail
Send invoices easily, quickly and securely via fleetster directly by mail.
Automatic fees
Create tailored cancellation rules and customize them.
Special fees
Add special charges to invoices if, for example, a dirty vehicle is returned.
Voucher system
The system is compatible with vouchers, so that invoices can be paid simply by a voucher issued in advance.
Fraud detection
The fleetster billing system protects you from fraud and warns you at an early stage.
Advance payment
Calculate a percentage amount of the booking cost in advance, so you can be sure that you will always receive their payments on time.
Preauthorization
Pre-authorization allows you to verify that the user has enough payment funds to pay for the booking. The payment is made only after the booking is complete.
Automatic billing with Stripe
fleetster uses the payment provider Stripe, which supports billing and manages payments on behalf of the company that are incurred through bookings via fleetster. All users and their due payments can thus be managed and automatically billed via Stripe.
The system generates an invoice for the user, which can then be easily paid via Sepa direct debit mandate or credit card. This is also possible via the mobile app, so payment is also possible for the user on the go.
In fleetster, the administrator can also define additional fees that are automatically included. Users can also be assigned to user groups to which special billing settings are assigned. For example, the administrator can define the means of payment or whether users require approval before booking.
Billing with fleetster step by step
With the fleetster billing tool you can find all billable bookings at a glance. Filter or sort by booking ID, booking date, user and much more. All settings can be set individually to offer you as a car sharing provider the best possible solution individually. Also set cancellation rules.
Add charges or credits prior to billing. For example, these may be charges for improper use or they may be previously agreed upon credits.
Then generate invoices based on the booking day or booking period, which can then be forwarded to the user by mail via the fleetster system or given directly to the accounting department. Finally, bill the users via the system and track the status and automatic posting of the billing in the system.
Pre-Authorization & Pre-Charge
Pre-Authorization serves as a preliminary approval process, allowing users to reserve a vehicle without immediately committing to payment. It verifies the user's payment method and ensures sufficient funds or credit limit, reducing the risk of unauthorized usage.
Once a reservation is made, Pre-Charge functionality steps in to facilitate smooth billing processes. It calculates the estimated cost of the rental based on factors like duration, distance, and any additional services opted for. By authorizing the payment amount upfront, Pre-Charge eliminates the need for manual invoicing or payment collection post-usage. This not only streamlines administrative tasks but also enhances transparency for users, who can review and confirm charges before commencing their journey.
Pricing Rules
Our carsharing software has pricing rules, enhancing control and flexibility for mobility providers. Among these features is the Minimum Pricing rule, a dynamic tool empowering providers to set a baseline price per booking. This rule ensures that regardless of the standard price calculation, if it falls below the specified minimum value, the system automatically adjusts the pricing to meet the minimum threshold.
Additionally, it incorporates the Base Price feature, allowing providers to establish a foundational cost for each booking. This base price encompasses essential factors such as vehicle rental duration and basic amenities, providing a clear starting point for pricing calculations.
Moreover, the software integrates the fuel difference mechanism, which accounts for variations in fuel levels between bookings.
Automated Fees
this feature streamlines administrative processes by automating fee enforcement, reducing the need for manual oversight and intervention. Providers can rely on the system to accurately assess fees, improving operational efficiency and minimizing potential disputes.
Overall, Rule-based Fee Management represents a significant advancement in carsharing billing technology, empowering providers with greater control, flexibility, and automation. By defining rules for fees that apply automatically under specific conditions, mobility providers can optimize revenue streams, enhance user experience, and drive operational excellence in the dynamic world of carsharing.
Business Invoicing
The Business Invoicing feature in carsharing software is a critical component designed to streamline billing processes for corporate clients and organizations utilizing carsharing services. This feature caters specifically to businesses, offering tailored invoicing solutions to meet their unique accounting and reporting needs.
It allows businesses to set up customized billing structures tailored to their specific requirements.
Billing tool for public CarSharing providers
For many companies that operate public car sharing, billing and invoice management in particular is a major challenge
fleetster offers a solution to this problem. fleetster software automates billing while granting providers full flexibility.
Tim Ruhoff explains how fleetster's billing module can support you in your everyday life and which special functions make invoice management quite easy.
Contact us know!
Let our team of experts advise you now. Benefit from the expert knowledge of our team and discuss all open questions and ambiguities regarding the requirements of your fleet.
